Member Articles

How To Use IPA’s POP & Webmail Accounts

Posted by:

Platinum Members Have Added Benefits

Included with their membership package is their own IPA email account.  This is vital to many because it enables them to separate their IPA emails from their other emails and gives them a more convenient and professional way to request media access or simply do IPA business over the internet.

Many companies, shows or events will require  members of the press, those that request access to their event,  to complete a request form.  The form of course asks the standard questions,  name, media outlet or company name (International Press Assoc.) , the type of media outlet (web or internet should be selected), email address ( and other information.  They may even ask you to provide a link to three of your published works on our website.  This should be available to them when they are directed to your profile on our site, provided you have in fact published some of your work on our site.

As you can imagine, the email address becomes important in gaining that media access and having a Gmail, Yahoo, AOL or other address may not help you in gaining the access, but an IPA email address will.  Our independent staff members are in fact similar to full time staff with one simple difference, you don’t work directly for IPA and you are not being paid.  Other then that, you are part of our staff and we depend on our members contributions to our sites content to make our site interesting and informative.

So how do you obtain an IPA email account?

If you signed up for our Platinum Membership, it is available and you would have received information on how to obtain one.  Click here to be taken to the correct form for your Platinum Level email account request. We recommend you keep your email name as short as you can since our domain name is quite long.  In most cases we can even get you an email with your first name and possibly a last name initial.

Gold Members do not receive an IPA email account with membership but they may upgrade to the Platinum Level at a cost of only $50 for the year and then they would qualify for their email account.

POP or Webmail or Both

We will set up a POP3 (Post Office Protocol) email account which you will set up on your computer if you use any of the popular email programs like Outlook, Outlook Express or others.  You will receive step by step set up instructions with your email confirmation from us on the proper settings to set up your account. A POP3 account works by downloading your mail to your computer and doesn’t store it on our mail server, so this is an advantage because you are no longer limited to the number of emails or size of attachments you receive via your POP account.

The second and very popular email account is our Webmail account which is an IMP program or Internet Messaging Program and provides webmail access to your POP3 account.  This is a great way to pick up and send your IPA mail and those that have used other web based emails like Gmail, Yahoo Mail or others find this very convenient because they can access their emails from any computer anywhere in the world that has a browser and internet access. If you are only using our Webmail and not our POP3 account you will have limits to the number of emails and attachments you receive and it will be necessary to login and remove spam and emails you no longer need from your account.  You will find out more about this later in this article.

Using Your Webmail Account

This article will show you how to login to your webmail account and show you a number of options including your choice of three different email programs (Horde, Squirrel Mail and Roundcube) you can select to view and send your emails.    Each one has similar functions but their skins or look is different. Roundcube is especially clean and Mac users will like it because of the similar look at feel they are familiar with using a Mac.  You can use all of them if you like or try different ones each time you log in, your mail will appear in each one since that is fed from our main mail server.

The first step to access your email on the web is to go to our webmail URL or link.  You will find one on our site or click the link here to open another browser page and follow along.

Login To Your Webmail Account

To access your webmail go to:

Your login is your full email address:   your

Your Password:  the one we sent you which you can change once you login

You will be logging in using your IPA email address and the password you have chosen for your email account. This password will usually be different then the password you selected for your login to our site, because it has to be a bit more secure. Our system requires the passwords should have upper and lower case letters, numbers and some symbols (!@#$%&+).  An example might be:  Tu*109!@F  we can generate a secure password if you like and email it to you on the set up of your account.

Once you login you will be presented with the next screen that enables you to select the email program you want to use for this session.  We are going to select Horde for this article.


You can see that you have other wonderful options available to your webmail account including the ability to Change your Password, set up an email Forwarder, that will enable you to forward a duplicate copy of any incoming emails to another email address, Auto Responders, great if you are going on a vacation or simply want to send an Auto Response of any kind, you can Configure your Mail Client directly from this screen and our system will help you set up your email as a POP3 account if you use Outlook, Thunderbird or another client.  You can even set up a number of emHorde-Languageail filters to catch and eliminate spam.  Take some time and click on each of these options and become familiar with them.

Now that we have selected Horde, we are taken to our next screen which enables you to select one of many international languages so your email account will be displayed in that language.  This should make it easier for our non-English speaking members to use our webmail program.


webmail-left-menuOn the left menu, you can see many links and options that will help you send, receive, store your emails and other options you may find useful.  You can even set up your own address book, take notes and save them, view a calendar and record appointments and much more.  So take some time to review each one and learn all the capabilities of our webmail system.

You will see a Search feature under your Mail tab, this will enable you to search for specific emails.  You can even search your webmail trash if you haven’t emptied it.

Take a look at your top menu now and y0u will see a number of other options.  You can view your incoming mail, create a new email, create new folders to store your emails, search for specific emails or senders and have a convenient place to select some of the other email options you have in your webmail account.  It is a good idea to click on the Options tab so you can customize the look and feel of your email screen and make other changes as well.

Take the time to click on each tab and look around and get familiar with Webmail it is one of the best browser email programs available.

You will find a very convenient Google Search on the bottom of your page which will enable you to add images, text or links you may have found on your search for your emails.

Your IPA email account is limited to the size or number of emails you can store


It is a good idea to download your important emails to your hard drive and especially those that include large image files.  Your IPA email account is meant to be used for IPA business, which might be those that you send to obtain media access, request products to review for an article you would like to write, but it is not meant to be a general email account that would enable you to save and store large files.  The average email account by default is set up to store 250 MB of data, which is generally enough room for hundreds of emails.  If you require additional space, please email us and request it and we will try to accommodate you.

Email Forwarding Service

IPA also offers free email forwarding. In your webmail account, you can set up a simple email forwarder and have any incoming IPA email also go to one or more of your other email accounts.  This can be a great way to be sure you receive your IPA emails without having to log in to your Webmail to check for them. It will also give you more space to store large amounts of emails or those that include large file attachments, but that depends on the email account you will forward the mail to. Once you have your forwarder set up,  you only need to login to your webmail from time to time to clear out all the spam and emails with attachments you no longer need on our mail server.  You would, of course, need to use your webmail to send any emails you want to have your IPA return email address.

We hope this short introduction to Webmail will make it easier for you to understand this great feature of your IPA Platinum Membership and hope you will use it whenever you travel or even at home to send and receive any IPA business emails. Remember, we are here to help you, so if you have problems or need further information feel free to contact us by completing our Contact Us form on this blog or emailing our support team.

Set Up For POP3 Accounts

When you apply for your email account we will set it up for you and will confirm it is active with Set-Up instructions.  Below is what you will receive and we are including it here for your review and convenience.

Your  IPA POP 3 and your Webmail email accounts are now active.  Your email address will

Your Password is: You can select one or we will generate one that you can change when you want to. (this is a computer generated a secure password. You can login via webmail and change it if you want)

You can set up your email account in your email programs or on your mobile devices using this information below

How To Set Up Your Email Account – Use Your Name…Name Below for Illustration Only


Manual Settings – One More Time

Mail Server Username:
Incoming Mail Server:
Incoming Mail Server: (SSL) (only if required by your email program)

Outgoing Mail Server: (server requires authentication) port 25
Outgoing Mail Server: (SSL) (server requires authentication) port 465

You probably won’t need the Protocols below, but this if for your info should you need it.
Supported Incoming Mail Protocols: POP3, POP3S (SSL/TLS), IMAP, IMAPS (SSL/TLS)
Supported Outgoing Mail Protocols: SMTP, SMTPS (SSL/TLS)
In Plain English…some email programs will ask these questions…

Account Name:
POP Mail Server:
Outgoing Mail:

Organization: International Press Assoc.








Print Friendly, PDF & Email
  Related Posts

You must be logged in to post a comment.

Translate »